TalentHR allows Admins and HR Managers to manually add candidates to the system, making it easier to track applicants who didn’t apply through your public job posts.
This is useful when:
- You’re sourcing candidates from other channels (e.g., referrals, events).
- Applicants sent you their CV directly.
- You’re building your talent pool proactively.
To add a candidate:
1. Sign in to your TalentHR account as an Admin or an HR Manager and go to Hiring (1).
2. Select the Candidates (2) tab.
3. Go to All candidates (3).
4. Click + Add candidate (4).
5. In the new Candidate screen that appears, upload the candidate’s CV (5).
| Note: If the CV includes standard information (like name, email, phone), TalentHR will automatically fill out these fields for you. Auto-filling works best with structured CVs in .pdf or .docx format. |
6. Review and complete the following fields (6) as needed:
- Full name
- Phone
- Address
- A few things about you
7. (Optional) To immediately add the candidate to your talent pool, make sure to check the Add to talent pool (7) option.
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Note: Read this article for more information on working with your talent pool. |
8. (Optional) Under Job opening (8), select one of your current job listings. Otherwise, you can assign the candidate to an open job later.
9. Click Save (9) to add the candidate to your system.
| Note: When you define a Hiring team for a job opening, the members of the Hiring team aren’t able to add candidates to the system in this way. If they need to add a candidate, they will have to apply on the candidate’s behalf, via the link to the job opening that’s available on your Careers page. |
What happens next?
The candidate is added to your Candidates (1) list. From there, you can:
- Assign them to one or more active job openings.
- Move them through a pipeline.
- Add notes or evaluations.
- Edit their information.
- Add them or remove them from your talent pool.
- Delete them from your system.
| Note: For more on working with your candidate pool, see here. |