Adding employees to TalentHR is quick and straightforward. You can add employees one by one, optionally assign job and compensation information, and trigger onboarding workflows automatically.
To add a new employee:
1. Sign in to your TalentHR account as an Admin or HR Manager, and click Add employee (1).
2. In the Personal (2) section, provide the employee's basic information:
- First name
- Last name
- Hire date
- Employment status
- Working hours (per day)
- Manager
3. (Optional) Turn on Start new hire workflow (3) to automatically trigger any active workflows that use the New hire added trigger and match the employee's details.
4. (Optional) If you’ve enabled the Start new hire workflow toggle, click the information icon (4) to see additional details about which onboarding workflows are triggered.
| Note: For more information on Workflows in TalentHR, see this article. |
5. (Optional) Expand the Job (5) section and provide additional information, such as:
- Job title
- Employment type
- Location
- Division
- Department
6. (Optional) Expand the Compensation (6) section and add compensation details, such as:
- Pay rate
- Currency
- Pay rate period
- Schedule
- Overtime status
7. (Optional) Select Don't send invitation email (7) if you don't want TalentHR to send an account invitation email immediately.
| Note: You can send the invitation later by following these steps. |
8. Click Add employee (8).
The employee is added to TalentHR and appears in your employee directory.
What happens next?
After an employee is added:
- They receive an invitation email (unless Don't send invitation email is selected).
- Any matching onboarding workflows are triggered if Start new hire workflow is enabled.
- The employee is prompted to complete any configured onboarding fields the first time they sign in.
| Note: Onboarding fields are configured globally from Settings > People profiles > Personal fields > Onboarding fields and apply to all new hires. See this article for the details. |