| Note: Safe voice is available with the Essential and Premium plans. |
You can enable the Safe voice feature on TalentHR, to allow employees to report incidents. Employees are also able to report incidents anonymously. Safe voice meets the EU Whistleblower Directive (EU) 2019/1937. TalentHR does not log Safe Voice activity or messages, ensuring user privacy.
Only the account owner can enable or disable Safe voice.
To enable Safe voice on your TalentHR portal:
1. Sign in to your TalentHR account and go to Settings, then select Safe voice (1).
2. Click Add recipient (2) to designate the person who will receive employees’ incident reports.
3. Select With email (3) and type an email address in the relevant field (4) to send incident reports to a specific recipient. The email address doesn’t need to belong to an existing employee in your organization.
Alternatively, select Existing employee (5) and choose the employee who is going to receive incident reports from the Recipient (6) dropdown menu.
4. Once you’ve specified a recipient for incident reports, Safe voice will be automatically activated on your portal. Disable it at any time from this page by toggling the Active (7) option as needed.
| Note: You can have up to 3 recipients for incident reports. You can add, remove or edit recipients at any time. |
Once Safe voice is activated, employees can click on their profile picture at the top right-hand corner of their screens and select Safe voice from the menu to report incidents.
Employees can choose to submit their reports anonymously (1) and can optionally attach a file up to 10MB (2) to their message. Employees are able to see the email address(es) of the recipient(s) (3) of the incident report. Employees’ incident reports are sent by TalentHR as emails to the designated recipient(s) and are not stored on TalentHR.
How can employees report incidents with Safe voice (Employee guide)