| Note: The ability to toggle pre-built employee fields is available on the Essential plan. |
TalentHR includes a set of pre-built employee fields that cover common HR data points (e.g., address, passport, shirt size). Some are enabled by default, while others can be enabled manually.
Key information
- You can’t rename or change the type of pre-built fields, but you can choose which ones to display on employee profiles by simply enabling or disabling them.
- You can also specify view and edit permissions per field, for each user role on your portal.
Use pre-built fields to quickly capture and manage standard employee information without having to create custom fields from scratch.
To manage pre-built employee fields:
1. Sign in to your TalentHR account as an Admin or an HR Manager, and go to Settings (1).
2. Select People profiles (2).
3. Make sure the Personal (3) tab is selected.
4. Scroll down to Pre-built fields (4).
5. To enable a pre-built field, turn on the relevant toggle (5) next to its name. To hide a field from employee profiles, turn the toggle off.
6. To set view and edit permissions for each role, click the pencil icon (6) next to a pre-built field:
7. Use the View and Edit columns to define what each role can see or change. For each, choose the appropriate scope (7): All, Their team, or Themselves.
| Note: To hide a pre-built employee field from a role entirely, leave all options under View unchecked. The scope will display None, and the field will be hidden from users with that role. Similarly, to prevent a role from editing a field, uncheck all options under Edit. For more information on field-level permissions, see this article. |
8. Click Save (8) to save your changes.
When enabled, a pre-built field is:
- visible in the employee profile
- included in employee data exports
When disabled, a pre-built field is:
- hidden from view
- excluded from exports
| Note: Pre-built fields are system-defined and cannot be edited. To collect unique or company-specific information, consider creating custom fields instead. |