By default, an employee’s time off request will be sent to the employee’s manager, who can then approve or reject it.
However, if you’re the Admin or an HR Manager, TalentHR lets you assign one or more additional people in your organization as approvers for a specific employee’s leave requests. This way, you can freely delegate the employee’s time off requests according to your organizational structure and depending on your company’s specific needs.
| Note: There can be up to 3 approvers per employee. All approvers will be notified by email when the employee submits their request. |
Here’s how:
1. Go to People (1) and open the profile of the employee you wish to update.
2. Click on the Actions drop-down and select the Time off approvers option (2)
3. The employee’s manager is always an approver. Click Add approver (3) to assign an additional approver to your employee.
4. Choose the person you wish to assign as an approver (4). Repeat steps 3 and 4 to add more approvers as needed.
5. Optionally, toggle Required next to each approver (including the manager) (5) to define whether that person’s approval or rejection is required or not.
6. Click Save to update your employee’s list of approvers.
What “Required” means:
- If the Required option isn’t enabled for any approvers, then the employee’s request can be handled by any of them.
- If the Required option is enabled for one or more of the assigned approvers, then the request must ultimately be approved by one of them. The rest of the approvers can weigh in by suggesting to approve the request, but they won’t be able to approve it on their own and their feedback won’t be shown to the employee. The request will remain pending until a required approver approves it.
- If the Required option is enabled for one or more of the assigned approvers, then the request can still be rejected by any of them, even those that are set to “not required”.
| Note: In addition to the above, the Admin and all HR Managers always have the option to approve or reject any employee’s time off requests directly from the requester’s profile (under the employee’s Time off tab).
However, the Admin or an HR Manager who isn’t the requester’s manager and isn’t on the list of approvers for that employee won’t be notified about a time off request by the employee in question unless at least 1 of the approvers is absent (out of office). If the employee’s manager or any approvers (required or not) are out of the office, TalentHR will notify the Admin and all HR Managers as well. |